Development Coordinator

Volunteers for Outdoor Colorado (VOC) is a leading nonprofit organization dedicated to motivating and enabling people to become active stewards of Colorado’s natural resources. Leveraging decades of experience in outdoor stewardship volunteerism, we engage thousands of volunteers in hands-on stewardship work each year. We also provide technical and leadership training, help other groups develop effective volunteer programs and educate people about environmental stewardship to build a caring public who is actively engaged in caring for Colorado’s natural spaces. Learn more about us at voc.org.

Position Overview

We seek an energetic self-starter with a commitment to environmental stewardship and community engagement for an integral support role on our team. Working collaboratively across the organization, the Development Coordinator will perform a wide variety of routine to complex administrative, data support and customer service activities to primarily support development efforts. This position requires a highly organized, detail-oriented individual with exceptional multi-tasking and communication abilities. Reports to: Development Director

Core Competencies

The following competencies are expected from all staff members at VOC:

• Communication: effective and timely communication, both orally and written
• Teamwork: works well with others, contributes to a positive team environment
• Service: provides exceptional service to customers, partners, volunteers, and donors
• Leadership: demonstrates leadership and decision-making abilities in the organization
• Initiative: assesses and initiates things independently and to help improve the organization
• Accountability: reliable and inspires trust in others
• Equity: commitment to engaging in practices that support inclusion in the organization

Responsibilities

Development Systems Support

• Manage CRM database (Humanitru) to ensure data integrity and quality; work with database contractor on updates, integrations and troubleshooting 
• Ensure accurate and timely cash gift, in-kind gift, and contact data entry
• Generate lists, exports and reports using routine and custom queries
• Keep CRM SOPs current and write news ones as needed
• Train and support staff on database use as needed

Fundraising Support

• Ensure accurate and timely handling and acknowledgement of gifts
• Assist with the implementation of fundraising activities and campaigns, including revenue tracking and reporting
• Track corporate program participation and report on outcomes
• Assist with preparation of materials and presentations for outreach and meetings
• Coordinate logistics and lists for physical mailings and electronic supporter communications

Grant Administration Support

• Accurate and timely tracking of deadlines, applications and reports using a comprehensive grants calendar and CRM database
• Support the grant application process by gathering necessary documents and ensuring timely submissions 
• Maintain organized and up-to-date electronic grant files
• Manage small (<$5,000) grants from prospecting to final submission
• Liaise with Finance staff for smooth data-sharing between the donor database and the accounting system (Quickbooks)

Board Administration

• Coordinate logistics for Board-related events and meetings
• Maintain annual Board meeting and committee calendar
• Maintain all Board records, including signatures and archiving of official documents
• Update Board documents, contact sheets/rosters and handbook annually
• Track Board involvement, including collecting annual commitment forms, sending informational updates and producing an annual report of Board involvement
• Assist board members with questions and requests, as needed

Event Planning Support 

• Assist with planning and all logistics of fundraising events, including vendor relations, auction item acquisition and other activities
• Serve on the event committees to assist in the planning and coordination of events
• Proactively handle any issues or problems that arise on the event day
• Assist with event evaluations and progress/outcomes reporting

In-Kind Program

• Manage process for in-kind procurement including planning, coordination with staff, solicitation and tracking
• Train staff on in-kind procurement process as necessary
• Secure, as assigned, in-kind donations to support projects and events
• Track all incoming in-kind donations, including data entry and donation forms
• Organize donated items for program staff to use on projects

Other

• Support cross-departmental efforts and provide administrative and data support for other programs and special projects as needed/assigned
• Engage in professional development opportunities to gain knowledge of the nonprofit sector and the field of fundraising
• Maintain discretion and confidentiality in professional relationships
• Schedule flexibility, with attendance at evening and weekend events, is required.

Qualifications

Experience

Two years of administrative experience preferred. Demonstrated experience and skills in: 

• Effective written and verbal communication
• Attention to detail and high level of accuracy
• Proven time and schedule management 
• Computer skills, including proficiency in Microsoft 365 and data entry

Preferred experience and skills in:

• Database management 
• Vendor management
• Event planning 

Required Qualities and Abilities

• Willingness and commitment to support VOC’s mission of environmental stewardship and public engagement
• Ability to work well under pressure and effectively handle difficult or sensitive situations
• Ability to maintain a high level of confidentiality
• Ability to self-initiate and self-direct workflow
• Valid Driver’s License 
• Qualifying pre-employment background check

 To Apply

Email cover letter and resume as a single PDF to jobs@voc.org with “Development Coordinator” in the subject line. Please include how you learned about the opening in the cover letter. Priority will be given to applications received by April 11th. No phone calls, please.

Physical Requirements

Job duties include a general office environment, spent sitting and operating a computer and other office machinery. Must be able to read, write and communicate fluently in English.