Administrative Assistant

Ivy Academy is accepting applications for an Administrative Assistant/Secretary. Effective administrative assistants need skills in organization, communication, and time management. They should also have excellent verbal and written communication skills, interpersonal and customer service skills, and attention to detail. They should also be proficient in Google Workspace or related software and have a basic understanding of clerical procedures and systems

Responsibilities include: 

• Organization: Managing files, schedules, and information
• Communication: Writing and distributing correspondence, memos, letters, faxes, and forms
• Time management: Scheduling appointments, meetings, and travel, and prioritizing tasks based on importance and deadlines
• Support: Assisting other staff members, providing general support to visitors, and acting as a point of contact for vendors or partners
• Other: Answering and directing phone calls, preparing meeting agendas, updating databases and spreadsheets, and working with vendors and maintenance staff