Director of Finance & Human Resources

Job Title: Director of Finance & Human Resources

Supervisor Title: Executive Director

Location: Remote within North Carolina

Hours: Full Time Equivalent (35 hrs/week) M-F, 10am-3pm “office hours” with flexible scheduling options beyond these hours. Some nights and weekends throughout the year.

Hiring timeline

• Applications will be accepted on a rolling basis. Position is open until filled. 

To Apply

• Visit Muddy Sneakers' Breezy Online Hiring Platform to submit your resume, cover letter and application online.
• Position is open until filled

Muddy Sneakers operates at the crossroads of outdoor science instruction, public education, and conservation to awaken in children a deeply felt connection to the natural world – one that inspires curiosity, stimulates learning, and brings new life to classroom performance. We envision a world where every child has the opportunity to form a connection to nature and benefit from the wellness it provides. We are committed to becoming a national model for closing the science literacy gap, ensuring diversity thrives in the outdoors, and instilling an understanding of one’s role in the greater ecosystem. In doing so, we cultivate healthier generations committed to the stewardship of our natural resources.

Reporting to the Executive Director, the Director of Finance & Human Resources is responsible for the business and finance components of the nonprofit organization including bookkeeping, human resources, record preparation, budget preparation and tracking, payroll, databases, asset management and security, company policies and procedures, and financial reporting. This position is an integral part of the Senior Leadership Team, working closely with department directors in support of the organization’s mission.

Essential Roles and Responsibilities

In support of the organization’s mission, the Director of Finance & Human Resources will lead the business and finance components of the nonprofit organization including bookkeeping, human resources, record preparation, budget preparation and tracking, payroll, databases, asset management and security, company policies and procedures, and financial reporting. In addition to the below job aspects, mission alignment and passion for our work is critical.

Business Operations & Bookkeeping

• Work with the Executive Director, Administrative Manager (administrative department) and department heads to develop and manage annual budget preparation and implementation, cashflow, and ongoing budget tracking.
• Maintain financial records and prepare general ledger accounts.
• Maintain a comprehensive detailed bookkeeping system including purchases, sales, receipts, and payments.
• Supervise submission of timesheets and tracking, regular payroll submission, processes, and adjustments.
• Ensure monthly reconciliation of financial records, utilizing additional support as needed.
• Record day-to-day financial transactions.
• Manage the accounts payable and purchases process using a system of purchase orders, documentation, and approvals for payment.
• Manage bookkeeping including coding of payments and expenses to assure accuracy of accounts and timely delivery of information to the accountant who reconciles monthly finances.
• Supervise creation of annual budget including reports for comparisons and trend analyses.
• Coordinate collection of materials for annual audit and preparation of tax reports that are created by external CPA.
• Manage corporate assets including supervising inventory recordkeeping.
• Supervise the creation of or create budgets and reports required by grant makers.
• Produce clear and accurate reports for the executive director and the Board of Directors as required to include P&L and BvA.
• Ensure compliance with all applicable federal and state law.
• Ensure insurance policies are current and optimal to meet organizational needs.
• Collaborate with departmental directors in their accounting and budgeting, and recruitment and onboarding needs.
• Perform other duties as assigned.

Human Resources

• Supervise all recruitment, hiring & onboarding.
• Oversee all human resources operations for the organization. Work with HR consultants and attorneys as required.
• Track employee timesheets, leave, and vacation time.
• Manage all employee records in compliance with federal and state law.

Information Technology (IT)

• Supervise the updating, functionality, and accuracy of IT performance for the organization.

Regulatory Compliance

• Assure compliance with legal requirements of federal and state regulations pertaining to business accounting, human resource management, safety, and risk management.

Safety

• Possess knowledge of prudent safety procedures and policies of the organization.
• Be aware of the use and location of personal protective and emergency equipment.
• Ensure the completion of safety training including first aid and CPR, ensuring staff certifications are up to date.

Other responsibilities

• Other duties as required.

Qualifications

Knowledge, skills, and abilities

• Understanding of business, finance, and human resources best practices and management.
• Proficient in Microsoft Office, Google Suite, and knowledge of database management.
• Strategic thinker with the ability to balance short term needs with long term planning and growth over time
• Proficiency with Quickbooks and bookkeeping software.
• Experience with project management software, or ability to quickly become proficient.
• Impeccable writing and editing abilities.
• Strong leadership and team management track record.
• Excellent verbal communication and presentation skills.
• Ability to prioritize projects while working on a deadline or in a fast-paced environment.
• Experience working successfully with a variety of constituents, high-level volunteers, partners, and team members.

In addition, the Director of Finance & Human Resources will demonstrate the following competencies:

• Project Management-identifies and thinks through all necessary steps of a project, setting appropriate deadlines, moving seamlessly between prioritized tasks, identifying required participants, and holding self and others accountable to outcomes and deadlines.
• Strategic Thinking-takes into account and analyzes various points of view and data to form a perspective appropriate for the execution of a plan that is in line with organizational priorities, including identifying or anticipating problems and implementing solutions.

Education or formal training

• Bachelors or Masters degree in business administration, accounting, or a related field from an accredited institution of higher education.
• Advanced degree in business management or accounting preferred.

Experience

• A minimum of five years of finance and business management experience.
• Preference for experience in nonprofit business management.

Confidentiality

The Business & Finance Director must maintain confidentiality with respect to all aspects of the organization. This includes but is not limited to proprietary, financial, board, and personnel information.

Physical Demands, Work Environment, and Working Conditions

Work Environment

• This is primarily a work-from-home, remote role, with some travel to our regional offices and throughout North Carolina.
• Consistent at-home office hours are to be maintained while working independently and remotely with Muddy Sneakers’ staff.
• Some evening and weekend work may be required.

Physical Demands

• Requires daily prolonged computer use.
• Occasional lifting of up to 20 pounds may be required.

Working Conditions

• Predominantly indoor and some outdoor conditions, potentially encountering outdoor heat, cold, or inclement weather.
• A valid driver's license for some statewide travel is required. Muddy Sneakers vehicles can be used for work-related travel, but individuals must be able to get to one of our regional offices (Brevard or Salisbury) to access these vehicles.

Hiring Statements

Muddy Sneakers is a NC-based 501(c)3 non-profit environmental education organization with programming hubs in Brevard and Salisbury, North Carolina. We partner with public schools 'to awaken in children a deeply felt connection with the natural world -- one that inspires curiosity, stimulates learning, and brings new life to classroom performance.' The Core Values of Muddy Sneakers include: Access, Belonging, Experiential Learning, Conservation, and Well-Being.

We know that a rich diversity of perspectives and wisdom is imperative to our mission and can only come from a wide variety of life experiences. MS is committed to attracting, developing, and retaining exceptional people and to creating a work environment that is dynamic, rewarding, and responsive, enabling each of us to realize our potential. Our team is committed to a growth mindset and recognizes that healthy change requires intention, humility, and lifelong learning. MS' work environment is safe and open to all employees and partners, respecting and valuing the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translate directly to our openings. Applying gives you the opportunity to be considered. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Muddy Sneakers

P.O. Box 146

Brevard, NC 28712

828-862-5560

www.muddysneakers.org