Office Coordinator

Nature Vision is a non-profit environmental education organization that fosters appreciation and stewardship of our environment by educating and connecting community to the world around us. We envision an inspired and connected culture where everyone makes choices for a sustainable future. Nature Vision provides in-classroom, remote, and outdoor learning programs to ensure that all students receive quality nature connections where they need them the most. We serve over 70,000 Pre-K through 12th grade students each year in King and Snohomish Counties.

Our programming supports the Washington State K-12 Learning Standards and STEM Education and can be easily integrated into schools. Many of our lessons set conceptual foundations and repeat visits help connect one lesson with another. Nature Vision facilitates student access to nature and scientific concepts, thus developing a deep-rooted student interest in making the natural world a necessary and integrated part of daily life.

At Nature Vision, we value:

• Empowerment through stewardship education and practices
• Diversity of staff, partners, and the communities we reach
• Creativity and collaboration within our staff, programs, and partnerships
• Integrity through best business and teaching practices
• Scientifically-accurate program content
• A fun and safe learning environment

Nature Vision is an equal-opportunity employer. As an organization, we are continuing to learn and implement changes to help us better serve our communities of color, practice inclusivity, and combat racial bias and inequity. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA+ individuals to apply.

We are seeking an Office Coordinator with a high level of organization, customer service aptitude, and flexibility. Our work reaches many diverse students and teachers in our region and the Office Coordinator will be the first point of contact for our organization.

Position description
Duties include but are not limited to: 

Program Registration and Scheduling:

• Maintaining and updating programming schedule in Access database
• Processing all new program registrations and confirming with teachers
• Tracking program allocations for each funder, region, and program type
• Assigning programs to staff
• Answering all teacher inquiries via phone or email promptly
• Maintaining a high level of customer service
• Sending program confirmations, staff schedules, and teacher evaluations weekly
• Maintaining online availability calendars weekly
• Assisting with Nature Vision Preschool annual enrollment
• Generating simple reports of programs for funders
• Generating reports of programs for Bookkeeper for invoicing
• Processing simple background checks of staff and volunteers
• Creating procedures and revision of existing procedures to increase position and registration efficiency

Education Team Support

• Routing emails and calls to staff about programming and organization

• Putting together supplies and handouts for programs
• Ordering and cleaning supplies as needed
• Creation of new program props as needed
• Retrieving mail and supply team orders
• Social media posting
• Advertising programs to teachers

Other duties as assigned.

Summer work includes teaching and assisting at onsite summer day camp in Redmond or other King County locations as needed. Training provided.

Works closely with Nature Vision Executive Director, Education Managers, and teaching staff. Training is provided by the Nature Vision team. 

Salary: $19-21 per hour, depending on experience. 10 paid holidays, vacation time accrued at 1.54 hours for every 40 hours worked, and sick time accrued at 1 hour for every 40 hours worked. $200/month health stipend provided. 401K without match available. Mileage paid at federal rates for round trip travel to program sites or for errands from our office in Woodinville, WA.

Hours: Full time 40 hours/week. 32 hours per week may be possible if desired. In-person work, with some work from home possible after training period.

Start Date: 2/22/23 or soon after.

Minimum Qualifications: A combination of education and experience which demonstrates the ability to perform job duties above and work with diverse educators is required. 

• Experience in program registration, nonprofits, education, and/or related fields required.
• Associates or Bachelor’s degree required. 
• Proficiency in Microsoft Office Suite and Access desired.
• Ideal candidate is highly organized and efficient, with a passion for coordinating high quality educational experiences for youth. 
• Ability to work in an open and active office environment.
• Must be a US Citizen or Permanent Resident and able to read, speak, and write the English language clearly.
• Must pass WA State Patrol criminal records check and a background check in any previous state of residency.

Special Requirements: Must possess a valid Washington State Drivers’ License and have an insured vehicle to drive to school and field sites. Must maintain current Adult and Pediatric CPR/AED and First Aid certificates. Must be fully vaccinated for COVID-19 and up to date with COVID-19 vaccines prior to start date. Must be able to load and move up to 50 pounds of equipment with the use of a handcart.

To Apply:  Please email cover letter and resume as one .pdf or .doc attachment to Ginny Sanchez Ballard, Executive Director, at gsanchez@naturevision.org by February 6 at 5:00 pm PST.  Interviews will take place February 9-17, 2022. Please note if preference is 32 hours per week.

If you are offered an interview for this position, and you are in need of an exemption or accommodation to our COVID-19 vaccination mandate due to a medical issue, or because of a sincerely held religious belief, please contact Ginny Sanchez Ballard, Executive Director at gsanchez@naturevision.org or 425-836-2697 to obtain Nature Vision’s Request for Exemption/Accommodation form. The form must be completed and returned to Ginny no later than 5 days after an interview with Nature Vision, so we can schedule a timely exemption/accommodation dialog in accordance with Nature Vision’s policies.