Seasonal Special Events Assistant

Duties and Responsibilities: 

Event Support 

• Execute seamless set-up and breakdown processes for special events
• Act as a liaison with event vendors and partners, ensuring clear pre- and post-event communications and smooth onsite coordination
• Coordinate event volunteers and volunteer opportunities, including weekly prep shift and day-of prep, event, and breakdown volunteers 
• Ensure Arboretum visitor policies are upheld by vendors and guests during events
• Assist guests with a warm, professional demeanor
• For Fundraising events, assist with silent auction coordination, donor outreach, and post-event follow-up 
• Assist Membership Associate with preparation and execution of member events and member communications
• Assist with purchasing, transporting, and delivering event supplies, collateral, or giveaways
• Other duties as assigned 

Member & Donor Engagement

• Support member activation and engagement through in-event initiatives, such as tabling, giveaways, membership sales, and general interactions
• Ensure the highest level of professionalism and attention to detail in engagement with donors at special events, as well as in pre- and post- event communications and follow-up 

Education and Experience:

• High school diploma required, some college preferred
• Some event coordination experience required
• Interest in nature, education, conservation, and community engagement desired
• Comfortable with exposure to outdoor weather such as heat, humidity, and rain
• The ability to lift/push/pull 50 pounds, move safely over uneven terrain, and work outdoors 

Knowledge, Skills and Abilities:

• Organized, detail-oriented, and comfortable managing multiple projects 
• Comfortable communicating directions to vendors, volunteers, and staff in a fast-paced environment
• Friendly, collaborative, and eager to learn 

Additional Info:

• Some weekend and evening work required for events
• Must be able to work onsite (hybrid scheduling availability after onboarding)
• Must have valid driver’s license and reliable transportation
• Position is subject to passing a criminal background check