Executive Director

General Function

To further the mission of Camp Tuolumne Trails through the development and management of our camp programs, finance and marketing, and both daily and strategic operations.

Organizational Summary

“We are devoted to helping those with disabilities and those who support them by providing an accommodating environment for healing, respite, education, and recreation.”

-Mission Statement

What We Do

Camp Tuolumne Trails is a non-profit summer camp owned and operated by the Jerry and Paula Baker Foundation. Tuolumne Trails offers overnight camps for individuals of all ages with disabilities, promoting a typical summer camp experience in a safe and accessible setting. Tuolumne Trails provides eight weeks of youth, family, and adult camps to over two hundred campers each summer from June through August.

In the off-season months of September through May, Tuolumne Trails operates as a rental facility for school groups, non-profit organizations, and private rentals- hosting retreats, leadership and environmental education camps, family camps, and more.

The Jerry and Paula Baker Foundation is a 501(c)3 nonprofit. Visit our website at tuolumnetrails.org for more information.

Reporting Structure and Collaboration

The Executive Director will report to and receive guidance and oversight from the foundation’s Board President, Chris Noe. The Executive Director collaborates closely with all departments to ensure the success of Tuolumne Trails’ summer programs and off-season activities. Direct reports include the Program Director, Maintenance Manager, Office Manager, and Kitchen Manager.

Qualifications

1. Ability to live on-site from mid June to late August.
2. A bachelor’s degree in recreation, social work, business administration, or a related field, preferred
3. 3+ years of full-time leadership or administrative experience in non-profits.
4. Demonstrated skills and abilities in:
   • Strategic planning and asset management. Tuolumne Trails’ annual budget is > $500,000
   • Strong leadership and communication skills
   • Grant writing and donor relation experience
   • Business management experience
   • Staff development, supervision, and evaluation; communication and program planning; and recognizing and encouraging quality in others.
5. Relevant experience working with people with disabilities
6. Proficiency in Google Workspace products, Canva, and Slack.
7. Proficiency and experience using CRM software for data collection and organization
8. Proficiency and experience using camp administration software (Campminder and Gazebo) to manage camp registrations and rental contracts
9. Excellent verbal and written language skills
10. Proficiency in Spanish and/or American Sign Language desired
11. Must hold a current Driver’s License
12. Must be able to lift a minimum of 75 Ibs
13. Must pass LIVESCAN fingerprinting and Department of Justice background check

Essential Job Functions

Day-to-Day Operational Responsibilities 

• During peak season, ensure adequate support and staff coverage for the following areas: healthcare, program facilitation, seasonal counselors, kitchen, and maintenance departments.
  • Important: The Executive Director is expected to stay on-site 24/7 during staff training and summer camp programs. Sessions run for 4-5 days at a time with 2-3 days off in-between sessions. Private or semi-private accommodations will be provided. Potential for year round housing as well.
• Oversee all daily operations of peak-season camp programs
  • Summer Camp Programs
  • Safety and Risk Management
  • Healthcare
  • Kitchen
  • Maintenance
  • Administration
• Year-Round Financial Ownership
  • Manage spending to ensure compliance with budget and cash flow
  • Identify cash flow challenges
  • Oversee accounting processes to ensure accurate bookkeeping and reporting
  • Seek out additional funding and submit grant proposals. Ensure all requirements for maintaining grant are met
  • Seek out and boost Donor Relations
• Year-Round Camp Utilization
  • Develop and communicate schedules and priorities for year-round staff
  • Offseason rental contract management
  • Pre and post-event communications

Strategic Activities

Program Management and Development

• With the support of the Program Director:
  • Develop and implement summer camp programs to provide a continually improving camp experience
  • Design offseason camp experiences to fulfill CTT’s mission from August to June
  • Develop and implement marketing plan to expand camp’s mission, including:
    • Sold out summers
    • Expanded off-season utilization
    • Increase awareness and accessibility in recreation and the outdoors
  • Evaluate the previous year's activities and camper satisfaction

Administrative

• In concert with the President and with the support of the Office Assistant, develop and gain approval of the annual budget:
  • Revenue
  • Spending
  • Capital
• Ensure regulatory compliance including but not limited to:
  • Facilities
  • Human Resources
  • Safety and Risk Management
  • Regional Center Vendorization
• Staffing and Human Resources:
  • In concert with the Program Director, recruit seasonal program and health care staff based on camper enrollment and program management requirements.
  • Hire, train, supervise, and evaluate seasonal and year-round staff
  • Facilitate appropriate disciplinary action against employees who violate rules and regulations and address employee grievances
  • With the support of department managers, facilitate ongoing skills improvement training
  • Manage payroll systems
  • Ensure Tuolumne Trails’ company culture and values are understood and practiced by all full-time and seasonal employees
  • Maintain and implement crisis and risk management procedures
• Maintain and update all systems, including:
  • Communications (email, newsletters, mass mailings, etc.)
  • Reservations
  • Donor Management
  • Accounting
  • Website
• Publish and maintain internal and external communications including:
  • Publish monthly progress reports
  • Conduct Quarterly Operations Review
  • Create marketing collateral
  • Maintain a social media presence
  • Provide input for newsletters, mailers, etc.
• In concert with the Board President, support fundraising activities for the camp program and facilities, including:
  • Strategic Planning
  • Participate in all fundraising planning and execution
  • Build and maintain relationships with individual donors, corporate sponsors, and grant-making organizations
  • Support grant writing efforts
  • In conjunction with the Board Chair serves as the Foundation’s primary spokesperson to the organization’s constituents, the media, and the public.

Site Management

• With the support of the Maintenance Team:
  • Create a long-term site development plan
  • Assess the skill level of the maintenance team and implement appropriate training
  • Schedule offseason maintenance projects
  • Participate in weekly Maintenance Meetings to collaborate on task lists and schedules
• With the support of the Kitchen Manager:
  • Develop menus for events, rental groups, and summer programs
  • Evaluate the cost structure of meal options
  • Manage food and supplies kitchen inventory
  • Assess the skill level of the kitchen team and implement appropriate training

To Apply please send the following to Kaylee Reynolds, Interim Executive Director, at kaylee@tuolumnetrails.org

• Resume/CV

• Cover letter explaining your relevant skills and why you want to work at CTT

• 3 Professional References with phone number and email address