Sales & Booking Coordinator

The Sales and Booking Coordinator will work with the sloop Captains, Education Director, and Administrative Sloop Liaison to develop and implement Clearwater’s seasonal sailing schedule. This role will focus on cultivating relationships with passenger groups, schools, nonprofits, municipalities, and community organizations along the Hudson River, to maximize bookings for educational sails, public programs, and private charters. The successful candidate will be a proactive communicator and natural relationship-builder with an aptitude for logistics and a passion for community engagement. Visit Job Opportunities - Hudson River Sloop Clearwater

Responsible for Sales and Outreach ● Represent Clearwater at outreach events, tabling opportunities, and regional gatherings to generate interest in sailing programs 

Passenger Group Coordination ● Manage incoming program inquiries and collect required booking information using FareHarbor ● Prepare and process payments, contracts, invoices, waivers, and related documents ● Maintain clear and professional communication with all program participants before, during, and after sail bookings ● Ensure excellent customer service through timely and responsive communication via email and phone 

Vessel and Operational Logistics ● Collaborate with sloop Captains and Education Director to develop a feasible, mission-driven sail schedule ● Initiate and maintain relationships with dockmasters, marinas, and municipal contacts along the Hudson River ● Obtain permits, certificates of insurance, and any required authorizations for dock usage ● Track and anticipate logistical needs related to tides, weather, dock access, and vessel movements. 

Marketing and Reporting ● Maintain the public sail calendar and coordinate with the Communications Director to update website and promotional content ● Compile sail income and participation data for internal reporting and grant purposes ● Track inquiries and sales performance over time and identify trends or gaps ● Support the development of print and digital outreach materials related to sailing programs. 

Clearwater acknowledges that the construct of race disproportionally affects Black, Indigenous, and People of Color. Clearwater respects LGBTQIA+ people; we use language and actions that are respectful of all gender identities and sexual orientations. Clearwater celebrates and welcomes members of any race, color, religion, national origin, sex, sexual orientation or identity, physical or mental ability or age to apply. 

To apply, please email a cover letter and resume to hr@clearwater.org. Please include “Sales & Booking Coordinator” in the subject line.