Program Coordinator

EverWild is hiring a Program Coordinator! This is an exciting opportunity to join our leadership team both in the field and on admin. Are you passionate about nature connection? Do you see the value of tending this relationship in young people? Are you ready to join a team of passionate, quirky, skilled nature enthusiasts dedicated to the wellbeing of the next generations? We are seeking a new full time year round team member who can contribute their gifts to the ongoing expansion of our programs and grow with us.

Applicant Skills:

• You are passionate about nature and are comfortable in and enjoy being outdoors.
• You find importance in connecting children with nature and enjoy working with children.
• You have experience and skill at leading a team and giving direction and feedback to adults. 
• You are punctual, committed and follow through. 
• You are highly organized and efficient at managing your calendar and email. 
• You send clear and typo-free emails effectively communicating important details to recipients. 
• You have your own vehicle and can drive to all of EverWild’s locations:
  • Topanga, Palisades, Culver City, Venice, Pasadena/Glendale, Thousand Oaks, Malibu, Santa Clarita. 
• You have a functioning and reliable cell phone and internet. 
• Your communication is positive, empowering, clear and precise, and you are comfortable speaking to team members, children, and the families we serve. 
• You have Wilderness First Aid & CPR certification or ability to get them upon hiring. 
• You have experience working with children in a summer camp/educational/outdoor setting. 
• You are teachable/receptive to guidance, requests and leadership from EverWild’s Team. 
• You are considerate and knowledgeable of EverWild’s growing diverse population of staff, families and attendees and are mindful of your communication, language, and actions and their impacts. 

Additional Skills:

• You are familiar with the trails and beaches in our area. 
• You have program and/or project management experience. 
• You have experience working with organizations offering nature-based programming.
• You are skilled with Google Suite/Workspace, Google Drive/Sheets, Gmail, Facebook, and WhatsApp. 

What the job looks like: 

Your role includes all of the responsibilities listed below, organized by the months you are most likely to utilize them. The structure below helps to paint a picture of your year-round, full time position. 

• April to May: Spring Semester EverWild ‘23 School Programs 
  • You will be training with the Program Manager on administrative tasks and field work. You will support the hiring process for summer mentors, receive administrative duties from the team, familiarize yourself with all our program policies and protocols, and travel to each of our locations to become familiar with our programs. 
• May to June: End of School Year and Transition to Summer Programming 
  • You will be reviewing, revising and editing the summer programs, policies, and communication with the admin team, collecting and aggregating data from the school year, communicating with summer staff, collecting and disseminating materials from the storage unit to mentors in the field, and supporting the leadership team in preparation for summer mentor training, and mandatory participation in the facilitation team for the summer training. 
• June to August: Summer Camps 
  • You will be on the summer camp leadership team, managing and supporting our in-the-field mentors and staff with questions, concerns, weather decisions and policies and protocols. You will work closely with the Program Manager on responding to emergencies and policies and protocols. You will answer programming questions from our families and will coordinate further family support calls with the Program Manager. You will oversee the use of the vans, car seats/boosters, and address maintenance issues. You will be familiar with the schedules of the summer mentors, address substitution needs and find substitutes, and also be on call as a substitute if no one is available. 
• August to September: Transition to School Year 
  • You will be collecting and aggregating data from the summer programs, assisting the admin team with programming, communication, and dissemination of school year information, collecting and disseminating materials to mentors from the storage unit, communicating with families and answering questions, and supporting the leadership team in preparation for the beginning of the school year training, mandatory participation in the facilitation team for the school year training
• September to May: EverWild ‘23-’24 School Programs 
  • You will make sure our school year classes are fully staffed and address substitution needs, find substitutes, and be on call as a substitute if no one is available. You will be in communication with our team of mentors in the field, disseminating materials from our storage unit to the mentors, and staying informed and sharing information on weather, location conditions, and road and park closures. You’ll be working directly with the admin team on office responsibilities such as updating location lists and directions and what to pack lists. You will manage van usage and maintenance. Mandatory participation in all mentor trainings and mentor meetings throughout the school year.