About Acorn Outdoor Learning
Acorn Outdoor Learning is a nonprofit organization that provides environmental education through immersive, hands-on experiences in the natural spaces of Washington, D.C. We nurture children's curiosity, support diverse learners, and build community through place-based, inclusive programming.

Position Summary
Acorn Outdoor Learning is seeking a highly organized, proactive, and flexible Administrative and Operations Assistant to support both year-round administrative tasks and seasonal on-the-ground operations. During the summer (15-25 hours a week), the role includes consistent on-site support for our outdoor programs, helping ensure smooth, safe, and welcoming experiences for children, families, and staff. During the school year (up to 15 hours a week), work will be hybrid and focus on behind-the-scenes coordination and communications. This is a great opportunity for someone who enjoys both independent, detail-oriented work and dynamic, in-person teamwork in outdoor settings.

Summary

Key Responsibilities

Summer Season (Primarily On-Site in D.C.)

Program Logistics & On-Site Support

Provide daily on-site support for summer camp and events (typically weekday mornings)
Set up materials, check-in stations, and signage before program start
Greet and assist families during morning drop-off
Coordinate with program staff to ensure smooth daily operations and troubleshoot any logistical issues
Monitor supplies and help replenish or organize materials as needed
Support basic child supervision if necessary and in line with safety protocols
Assist with end-of-day clean-up and packing
Other duties as assigned
School Year (Primarily Remote)

Administrative & Operational Support

Manage organizational email account and respond to general inquiries and caregiver requests
Send donor acknowledgement emails and letters
Support scheduling for meetings, events, and staff activities
Assist with registration logistics and internal communications
Track and manage supply inventory and orders
Help draft and distribute newsletters, family communications, and donor updates
Update the website and social media with current program information
Manage enrollment for school year and summer programs, manage waitlist, and correspond with families as appropriate
Support budget and financial reporting
Other duties as assigned

Qualifications

Excellent organizational and time-management skills
Strong written and verbal communication
Comfort working independently and collaboratively
Experience with Google Workspace, Canva, Mailchimp, and website/social media platforms
Willingness and ability to work outdoors in varying weather conditions during the summer season
Friendly, adaptable, and able to stay focused in dynamic settings
Prior experience in administrative, operations, or youth program support roles preferred
Interest in environmental education, nature-based learning, or nonprofit work is a plus
Experience with Playground or another Child Care Management System

Compensation and Schedule

Hourly Rate: $20/hour, based on experience
Schedule:
- Summer Season (June–August): 15–25 hours/week, mostly in-person School Year (Sept–May): up to 15 hours/week, flexible and remote weekday mornings
Start Date: As soon as possible

How to Apply

Please send your resume and a short cover letter to admin@acorndc.org with the subject line: Administrative & Operations Assistant Application. Applications will be reviewed on a rolling basis.

Acorn Outdoor Learning is an equal opportunity employer. We value diversity and encourage individuals from all backgrounds, abilities, and experiences to apply.

Compensation Information

$20/hour, based on experience